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What Are Move Management Services

Tuesday, October 3, 2023
A remote worker thinking of moving services and employee relocation

Relocation is easy when it comes to moving items from one place to another. However, when it comes to moving your employees, then it is a different story. This is why many corporations choose to work with move management services to make the employee relocation process smoother. But, what is a move management service, exactly? Well... we are here to answer that question, and even give you some advice.

What are Move Management Services?

Two co-workers having a cup of coffee together on their break bonding after relocating for a job

A move management service is not a one-size-fits-all service. It is tailored to individual companies with the goal of planning the strategy to move employees from one office space to another. This can be from moving an employee from a cubicle to a corner office due to their promotion or it can be from moving a group of employees from one office to another in the same space. The more challenging part is when companies want to pick up and move their whole office functionality from their current location to a new address, and in a new building in a different location. This is where a move management service can really shine.

Move management services are not only about getting employees to move strategically, but it is also about uprooting their families as well. The purpose of businesses using move management services is to make the employee relocation process go as smoothly, and painlessly as possible. This type of service can help employees with their move-related struggles while also being the middleman for the employer and employee during the moving process.

Move Management Process for Stress-Free Move

An HR woman researching talent relocation on her laptop and smiling at the camera

While organizing the relocation of employees from one office address to another can be stressful, there are a number of ways that this type of stress can be decreased by good move management services. And elements of a stress-free move are:

  • Move management
  • Planning of the move
  • Coordination of the moving process 
  • Review of the whole moving process 
  • And open lines of communication

The last point is a bit more straightforward where the employers have to be open and transparent about the upcoming changes to the company location. As well as to keep the employees in the know if changes were to come about.

Move Management

A group of co-workers celebrating their project going well with their arms up in the air

This not only refers to the management of the corporate relocation process, but it can also fall into move requests and request management. The former is when the employees know which one of them is being relocated, and the size of the move that is in the works. As well as the moving date. Request management lets employers track the types of requests that employees and organizations need to manage the moving process. One of the ways to do so is through emails. But, this is not the best way to keep track of what is happening and when.

One of the best options to keep track of management requests is with a system that automates the move management process. This is a system to manage the requests that the employers get about the space they need in a timely manner. While also keeping the moving process running smoothly as well as the lines of communication open.

Planning the Move

Three co-workers sitting in front of their laptops and smiling while discussing their corporate move

The moving process is all about planning and this includes from the start of the idea to being set up in the new office building. It can include when the move has to take place, who is going to be relocated, how they and their families will be moving, and a lot more. Including temporary housing, relocation funds, etc. Furthermore, the planning process also involves other parties from HR to IT. HR has to be made aware of who is moving to where and/ or if new people are coming in to be on-boarded. The IT department has to know what assets are going where and what employees will need in the new space. If the business is an international one, then that also brings up the idea of communication across the seas as well as different time zones.

Coordination of The Moving Process

A small group of co-workers giving a big high five to each other while mapping new projects

Planning and coordination often go hand in hand. Coordination can be viewed as a subsection of planning where employers would have to know the correct information at the appropriate time during the moving process. This is not only relevant to internal vendors but to external ones as well. Coordination is a skill used to keep the plan in motion while it stays on track. As well as for the coordinators to be on their toes to work with changes that come about during the process. This includes before the move days, during the moving day, and afterward, all the way till the employees are settled in their new homes, and office locations. All while making sure their work is as uninterrupted as possible.

Review The Whole Moving Process

A businesswoman and team leader explaining a new project to her team

The final stage of the relocation process can be the review of it. This can take the form of questionnaires and surveys asking the employees how the move went. As well as can they do their job in the new location? Did the move happen on time? The point of this review is for the company to analyze and find issues related to the relocation process. This is so that the company can find areas for improvement in the future.

Move Management Services Provided by Shyft

A diverse team of co-workers on a meeting

There is a certain art when it comes to move management; the more experienced the move management services are, the better at the art of moving process organization becomes. That is the case with the world's first tech moving platform, Shyft. We will organize your entire move for you. And, we can help make sure that you as well as everyone stay on track. There are a variety of services we have on offer with our popular ones being personal moves and corporate relocation. 

Either one can offer you a stress-free move, and all you have to do is get in touch with us. You can do so through our secure website. There is a short form on the front page. Likewise, you can download the free mobile app Shyft Next. This is where you can also get in contact with us. The app is essential for our moving process and it is secure. It is through this app that we get in touch with you for a video call. It works on both Android and iOS devices.

This is only done at the time that you say. Therefore, we will work around your schedule to make sure that your time is well spent. This is merely one way that we save you time. During the video chat, you will meet your real-life Move Coach who will guide you through our Shyft moving process. Furthermore, this is also the time that you can have all your questions answered as well as learn more about how we can help you organize your move.

The most important part of this video call is that it lets us create your inventory list right then and there. All you need to do is give us a virtual tour of your current home, and we will take it from there. You do not have to wait for our representative to physically be there since it is all done through the app. The meeting as a whole takes between half an hour to an hour depending on the size of your current house. Within half an hour from the end of the call, you will get your inventory list sent to you.

It is 95% accurate and with the Shyft Next app, you can make it 100% so. You can remove items, add other ones, and even leave notes that you think would be important for the movers to know. When you have upgraded your inventory list, you send it to us. We take this, improved list, and only your moving details (no personal ones) to our secure move board.

Move Board and Trusted Group of Movers

A group of co-workers fist bumping the air in celebration of the headquarters relocation

The moving board is where we find experienced, licensed, verified by us, moving companies. We collect three or more moving quotes from our move board. Every moving quote comes from a different moving company. And, all the quotes are fixed with no hidden costs. What you see is what you will pay even if your inventory list were to change. You will be sent the quotes as well as information about the moving companies. Therefore, you can make an educated choice on which one to work with for your moving process. When you have decided, let us know so that we can lock them down to your project right away.

As we have mentioned earlier, Shyft also offers corporate relocation and move management services. Therefore, if you are in the process of moving your employees from one location to another you can use Shyft to make this process that much easier.

A businessman taking a selfie at work after successfully relocating for a new job

Plus, you can also use Shyft to help you move for business reasons. The moving process for corporate and personal moves is not that different when it comes to individuals. Also, if you work with Shyft, then we are on call to you seven days a week to keep you in the know. As well as to answer more of your questions.

If you are in the marketplace for an online marketplace, then we have the one for you. Our Home & Lifestyle tab offers a range of products that can be delivered directly to your new home or office. This can be mattresses for home, and office supplies for the workplace. And, there are also services that you can find via our online marketplace from storage units to mortgages and more. All that is on the Home & Lifestyle tab comes with a discount. So, you will be saving a buck while your physical items get delivered to your new place.  

Finding a move management service can be as easy as filling out our short form today. Get in touch to learn more.

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